Position: Entry level

Job type: Full-time

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Join our team as a GRA OpX Management Assistant, providing crucial administrative support to the Head of GRA Operations Excellence (OpX) and Head of GRA Science and Policy (GRASP). In this role, you’ll manage executive schedules, coordinate travel and conferences, arrange meetings, and handle correspondence. Your responsibilities include filing, maintaining org charts, and managing information on GRA SharePoint. As a key member of the team, you’ll update and renew association memberships, receive visitors, and assist OpX and GRASP Leadership Team (OpXLT) members during their visits.

Your role extends to orchestrating travel for Heads of OpX and GRASP, including booking flights, trains, and hotels. You’ll be responsible for filing expense reports and ensuring all necessary information is provided for smooth trips. Additionally, you’ll play a pivotal role in preparing and supporting OpXLT and GRASP LT meetings, coordinating agendas, taking minutes, and managing follow-up actions. Your organizational skills will shine as you plan and organize venues for meetings, track budgets, and ensure seamless event logistics.

We’re looking for candidates with a degree in business administration or a related field, along with a minimum of 5 years of experience in an international environment supporting senior management. Strong proficiency in English and German, both spoken and written, is essential. If you have excellent organizational, communication, and multitasking skills, join us in this dynamic role. This is a rare opportunity for an adaptable professional to thrive in a friendly and professional environment with infrequent global travel. Apply now to be part of our global regulatory affairs team!
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Deadline: 15-03-2024

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